Step 1 - Add the Publication to Advantage

Before anything else can be done, the publication must first exist in Advantage. Once the publication is added to Advantage, then you can proceed through the steps. Because of all of the fields involved in adding the publication, it is recommended to search and find another publication from the same owning organization with the same number of issues per year if possible to copy from. Follow these steps to add the publication to Advantage.

1. Navigate to the Publications screen by searching CIRPUB

2. Search for another publication that has the same number of issues per year from the same owning organization

3. Select the pub that will be copied and select the 'Copy Publication' option 

4. The Publication Copy dialog box will appear, complete only the following fields: 

Open

5. The Pub maintenance dialog box will appear, fill out the following fields

Open

Step 2 - Setup Issue Dates

The issue dates determine when the first issue will be sent and when subsequent issues will be sent.  This step is necessary for cycle ends if the publication is being mailed.  For emailed publications, this is important for determining remaining liability on a publication.  Note the date the Affiliate choose for the Estimated First Issue Date, use that date to determine what date to start on.

Dummy pubs are (99% of the time) monthly pubs. Use the following steps to create the issue dates. If it is for some reason not monthly, please refer to the regular pub set up on how to create weekly issue dates.

1. While in the CIRPUB maintenance dialog box, click the "Issue Dates" Tab.

2. Select the "Autobuild issue dates" button

1. Navigate to the "Date Range" box.

2. Select the calendar icon to the right of the "Starting on or after" box.

3. Select the 1st day of the current month. For example if its September 15th, select September 1st.

4. Select the calendar icon to the right of the "Ending on or Before" box.

5. Select the 1st day of the Next month. For example if its September 15th, select October 1st.

6. Edit the last 2 digits on the date (Year) to sometime far in the future.

7. select the "Monthly" option

10. Set "Day" to 1

11. Set "of ever" to 1 (month)

12. Click "ok"

13. A pop-up will appear to populate accounting date, click "Yes"

13. The Issue Dates will now calculate and build.

14. Navigate back to the "Details" tab on the maintenance screen.

15. Navigate to the "Issue Sent" Section.

16. Select "Last"

17. Select the "old" or first issue date that appears. This should be the current month issue date you started with.

18. Select "Next"

19. Select the next issue date, the date directly after the date you just selected.

20. Scroll to the bottom and select "Ok"

21. A pop-up will appear about editing the Last Sent and Next to send date, click Yes

Step 3 - Setup Delivery Methods

Delivery codes define each currency the pub accepts. For Domestic, default delivery codes that always have to be set up are US$.  For non-US, use the currency associated with the affiliate and any other currency the affiliate collects payment in.  From the Publications Maintenance screen for the publication, navigate to the Deliveries tab.  This will display the delivery methods copied over from the original publication you copied from.  If there are delivery codes that need to be added, follow these steps.

The Delivery Methods for the pub SHOULD already exist (from the pub we copied,) if they are not, please follow these steps.

1. Navigate to the new pub in the CIRPUB screen, click "Change" and click the "Deliveries" tab on the dialog box.

Click the "Add Delivery" button

2. Select Next, Ok, close the dialog box.

Step 4 - Item Setup

After the publication is setup, information needs to be added to the item in Advantage.  Here, additional fields of information about the publication are entered that are used for reporting and also used for associating product FAQs in Blue Tower (Product Information).

1. Navigate to the INVDAT screen, make sure that the "GOTS" Script is in use.

2. Search the new item you set up (pub code)

3. Select the "Change" button

Step 5 - Adding Item Prices

1. Navigate to the bottom half of the INVDAT screen.

2. Select the "Item Prices" tab.

3. Select the "Add Item Price" Button.

4. Enter the following:

5. Click Next, Click "Ok"

Step 6 - Checking Option Values  

1. Navigate to SYSOPT screen

2. Search for the Pub Code

3. Find ARNXTRM – Auto Renewal Next Term Option Name and confirm that the Option Value is C.  This allows Auto Renew Chains to be added to the Pub. 

4. Find AVPONDLV – AVP Product Code on Delivery? and confirm the Option Value reflects whether the Pub is taxable or not.

5. Find MINCEDYS - Minimum Cycle End Days and confirm the Option Value matched the correct value based on the term length of that pub.  This is the safety net to make sure issue pulls aren't ran too close together.

6. Term 12 = 014

   • Term 52 = 002

Step 7 - Add Pub Keyword Value

For Dummy Pubs, we only set up the CPN-DMP2 value (unlike a traditional pub set up)

1. Navigate to the CDSVLU screen.

2. Select the "Add Keyword Value" button

Enter the following

3. Click "Ok"

4. Search to find the value/ ensure it has been created successfully.

Step 8 - Add The Select Set

1. Navigate to the "Processes Tab" on the Advantage ribbon

2. Select the "Select Set" Funnel icon. A browser window should launch. Log in using your normal credentials.

3. Once in, click the "Plus" icon to "Create a Select Set"

4. A Dialog box will appear.

Fill out the following

5. Click "Create"

6. You will be redirected to the Select Set builder.

7. Select the Gear button on the Segmentation box

8. Click "Edit"

9. Update the name to "TRUE ALL"

10. Click Save.

11. Select "Properties in that same window.

12. Update the Version to "A"

13. Click Save.

14. Navigate to the right side of the screen and scroll to the bottom of the "Cycle End Labels Data Elements"

15. Click "Expressions"

16. Drag the "C# Expression" To the green box.

17. A text box will appear.

18. Type in "true"

19. Click Save.

20. Refresh this page, make sure everything was saved, if not, complete what was not saved again.

21. Navigate back to Advantage.

22. Go to the "Select Set" Screen

23. Search for your new select set.

24. Click inquire. Make sure the details are as expected (screen shot below)